Artist Alley Registration
Please read fully before applying!
Thank you for your interest in being a part of our Artists Alley at Setsucon 2019. We have updated some of our rules and policies, so please take the time to read them carefully before submitting your application. If you have any questions, please contact the Artists Alley Coordinator.
Artists Alley applications will be open from August 14, 2018 until September 14, 2018 11:59:59 PM EDT. Accepted applicants for the Artists Alley will not need to purchase a separate convention badge, as that is included in the Artists Alley registration. You will be contacted by the Artists Alley Coordinator informing you whether or not you have been awarded a spot in our Artists Alley the week of October 8, 2018 to October 12, 2018. If you have been accepted, you will be contacted by the Artists Alley Coordinator to confirm your registration and arrange payment. Payment may be made by check or money order; cash and credit are not accepted.
Juried Artists Alley
We select all of our artists via a jury process. We evaluate all artists based upon the following criteria: quality and uniqueness of the work, overall potential appeal of the work, relation to anime, manga, cosplay, gaming, & Japanese culture, and clarity of the application.
In order to aid in this process, we've included extra space in the application form for a link to online pictures or a portfolio of your work. If you do not have your work online, feel free to contact our Artists Alley Coordinator with information about how we can see your work. We receive many more applications than we are able to accept and having samples of your work provided to us will greatly aid in our process. Having a juried Artists Alley will ensure a wide variety of artists that can bring their best quality wares to our attendees.
Artist Alley Rates
A full table registration is $80 and includes:
- One (1) 6' x 2.5' table
- Two (2) chairs
- One (1) Artists Alley Badge to Setsucon 2019
A half-table registration is $55 and includes:
- One (1) 3' x 2.5' space at a 6' x 2.5' shared table
- One (1) chair
- One (1) Artists Alley Badge to Setsucon 2019
Electricity is available to artists for an additional $50 fee. Please indicate on your application if you would like electricity. Any changes to this must be emailed to the Artists Alley Coordinator by November 30, 2018 11:59:59 PM EST. Any electricity requests after contract acceptance and initial payment may be paid for by check or money order and must be postmarked on or before December 3, 2018. No electricity requests may be made at-con.
Additional Artists Alley badges are available at the regular pre-registration rate of $25/person. Initial requests for additional Artists Alley badges should be made on your application. Any changes to the number of requested additional badges must be emailed to the Artists Alley Coordinator by November 30, 2018 11:59:59 PM EST. Any additional badges requested after contract acceptance and initial payment may be paid for by check or money order and must be postmarked on or before December 3, 2018. Additional badges can be purchased via cash only at-con for the at-con registration price of $35/person.
Full refunds of the registration fee will be given for any booths cancelled by November 15, 2018. Any cancellations must be emailed to the Artists Alley Coordinator by November 15, 2018 11:59:59 PM EST. Cancellations after that date will result in the registration fees being non-refundable and non-transferable.
Artists Alley Policies
- Artists must be at least 16 years of age as of January 26, 2019.
- Artists under the age of 18 must have a parent or legal guardian sign the contract for them and be present for artists check-in.
- Artists must abide by all the convention policies.
- Displays may be no more than 8ft high from the floor.
- No bootlegs or unlicensed reproductions of existing merchandise.
Items that MAY be sold in Artists Alley include:
- Products featuring your own original creations.
- Commissioned and hand-drawn works.
- Unique, individual, handmade items.
- Doujinshi, fanzines, and similar items.
- Fan art that is explicitly your own work, not that of the license holder.
Important Note: Artists Alley is not a replacement for the Vendors Room. If you're selling retail items, selling licensed merchandise (other than your own), or doing a high volume of sales, you should apply for space in the Vendors Room.
Items that MAY NOT be sold in Artists Alley include:
- Copied or traced artwork.
- Bootleg merchandise.
- Dangerous merchandise, including, but not limited to: weapons, loud noisemakers, combustible items, and items that could easily cause harm.
- Any posters, idol cards, etc., which read "Kodak", "Fuji", etc. on the back.
- Legal merchandise either imported or bought from an American company, such as figures, manga, wall scrolls, art supplies, etc.
- Unlicensed reproductions of any products, regardless of whether they are released by an American company.
- Food, snacks, beverages, or items of the sort.
- Holding giveaways, raffles, or other games of chance.
Any violation will come with a warning, at which time you will be asked to remove the offending merchandise from the premises. Failure to comply or a subsequent violation is cause for removal from the convention and forfeiture of all fees.
Setsucon has a strict, NO BOOTLEG policy. We will have zero-tolerance for any artists that do not comply with our policies regarding bootlegs and trademark violations. Failure to comply with this policy is cause for removal from the convention and forfeiture of all fees.
Adult Material Policy
ALL HENTAI and PORNOGRAPHY is BANNED.
We ask that Exhibitors (Artists and Vendors), particularly those who sell adult material, keep in mind that this is a family oriented event and minors will be present. Think PG-13. The acceptability of displays of material is at the discretion of the Exhibitors Coordinator.
Any material that contains nudity, is extremely or graphically violent, or is otherwise unsuitable for minors (anyone below the age of 18) is prohibited. This includes artistic nudes.
Exhibitors who display prohibited adult material in the general public's view or attempt to sell it will be reminded once about our adult material policy. Failure to comply with warnings may result in removal from Exhibitors Rooms (Artists Alley and Vendors Room) and forfeiture of all fees.
Check-In & Move-Out Policies
Prior to setting up your table, all artists must check-in with the Artists Alley Coordinator. Here, you will obtain the finalized location of your table and your badge(s). More details about this will be provided to accepted artists closer to the convention weekend.
Artists are solely responsible for moving in all necessary merchandise and equipment. The Artists Alley is located on the ballroom level of the Blair County Convention Center. It is recommended that you park for unloading and loading along the front entrance of the venue. There will be no elevators available for use within the venue if you choose to park near the ground floor. There is no guarantee that the venue or Setsucon can provide hand trucks or dollies during load-in and load-out.
Check-in must be done prior to 9:00 AM on Saturday, January 26, 2019. Any tables that have not been claimed by that time will be forfeited without refund and become available for general purchase starting on Saturday morning. Artists Alley will be open Saturday 10:00 AM – 8:00 PM and Sunday 10:00 AM – 4:00 PM.
Artists will have until 7:30 PM on Sunday, January 27, 2019 to completely clear out any and all merchandise and equipment brought into the venue.
Contracts and Payments
Please make out a check or money order to Penn State Anime Organization and send your full payment and completed contract to the following mailing address:
The Pennsylvania State University
306 HUB-Robeson Center
University Park, PA 16802
Taxes and Licenses
Setsucon is not responsible for obtaining any licenses or permits required by local, state, and federal law for any artists within the Artists Alley. More information on the taxes and licenses required by Pennsylvania law can be found at https://www.pa100.state.pa.us/.
Copyright, Trademark, and Intellectual Property Protection
Setsucon is a convention created by fans, for fans, and we want to encourage creative originality in all of our valued attendees. This is especially true for the Artists Alley. Setsucon supports the rights of artists and other creators regarding their intellectual property. We have a strict no bootlegs policy regarding bootleg, counterfeit, or unlicensed resale of merchandise in the Artists Alley, and we take its enforcement seriously; however, we also recognize that our fandom has a long tradition of fan art and fan fiction. Doujinshi, fanzines, fan fiction, and fan art are part of what makes fans, fans. They are creative ways for creative people to celebrate what we love.
Unfortunately, a lot of fanart risks running afoul of intellectual property rights laws, which weren't written with fans in mind. Characters and names can be (and often are) protected under international trademark and copyright laws. You're really not supposed to use them without paying for a license.
Setsucon is choosing to encourage original art, and yet we remain supportive of fan works, to the extent that we can legally do so. To that end, we are providing some general guidelines to help you in determining what is generally okay, and what is generally going to get you into trouble with somebody's lawyers eventually.
So when you sign up for a table in the Artists Alley, we ask that you sign a contract that makes it clear you understand and accept all the terms and conditions -- and that any violations of copyright, etc. are the responsibility of the individual artist and not the responsibility of Setsucon.
Be a Good Neighbor
Though it is not a constant problem, it has come to light on occasion that an artist may overstep the limits of the table space that they have purchased for the convention. We do understand that more space means more products that you can sell, however, encroaching on someone else's space can be both annoying and possibly dangerous.
It is out of respect for everyone's happiness and safety that we ask you to take consideration when coordinating your designated space in the Artists Alley.
To eliminate conflict, keep in mind that you and your neighbors share a limited area. This means that your personal effects should not impede your neighbor's ability to sit, get in and out of, or move about their space during the course of the convention. Displays should be of a manageable size and utilize your space as efficiently as possible. We also ask that if you have any surplus items or boxes that you do NOT block any exits or fire exits in the case of an emergency. Remember too, that displays shouldn't extend into the walking paths of attendees, as the room has heavy foot traffic.