Share Your Fandom Favorites with a Panel

Panels are a great opportunity for fans to talk about their trade of specialty or field of interest.
Have a love for a certain anime? Japanese food? Games? Then apply to share your love with others!
Panels Registration for Setsucon 2025 will Open in Summer 2025
Form for 2024 Has Closed - Stay Tuned for 2025 Information Next June

Thank you for your interest in hosting a panel at Setsucon. Check out our rules and policies below and take the time to read them carefully before submitting your application. If you have any questions, please contact our Panels Coordinator via the Contact Form.


Panels applications will be open from June 28th, 2023 until October 18th, 2023. Accepted Panelists will need to purchase a convention badge before the panel can be officially accepted. You will be contacted by the Panels Coordinator informing you whether or not you have been accepted during the week of November 6th, 2023 to November 10th, 2023. If you have been accepted, you will be contacted by the Panels Coordinator to confirm your acceptance.

Panel Policies

Setsucon hopes that you will have a wonderful time running a panel and help to enrich the experience for all of the other attendees at the convention. However please be aware that there are a few guidelines you must follow when applying for your panel:

  • Panel acceptance will be contingent upon completing a paid pre-registration for Setsucon, to be provided within 2 weeks of panel acceptance.
  • There are 30, 60, and 90 minute time slots available for Panels. Setup and breakdown time is included in this. Other durations will be discussed on a case by case basis. Please make a note in the Additional Notes section of the Online Panels Application if you would like to request a different duration.
  • Although Setsucon strives to be as family-friendly as possible, we do allow panels with adult (18+) material. These panels will be given a late night time slot. Please indicate on your application if adult (18+) material is likely to appear in your panel.
  • A panel can have as many panelists as needed, but please keep it reasonable. More than four panelists is generally pushing it. Keep in mind the reimbursement policies below.
  • Panelists must be 16 years of age or older; panelists running an 18+ panel must be 18 years of age or older.
  • Submission of a Panels Application is a proposal. Setsucon holds the right to not choose your panel for the convention.

Veteran Panelist Status

Setsucon recognizes those who have consistently provided panels to the convention in the past. Registration for such panelists is waived provided the following conditions are met:

  • Panelists must still pre-register for Setsucon. Registration cost is only waived if your panel is chosen for the upcoming Setsucon. A Veteran Panelist code will be provided after panels have been accepted in order to pre-register without cost.
  • Veteran status does not guarantee panel acceptance. Veteran status of at least 5 years may provide priority scheduling, as part of our Featured Panelist Program.
  • Panelists must have presented panels as primary or secondary panelist to Setsucon on 2 separate years within the last 4 years.
  • Only 1 panel per year is necessary. Multiple panels within a single year will not count for multiple years.
  • If your panel is chosen, pre-registration forms are due within 3 weeks of notification or end of pre-registration deadline, whichever is earlier. Failure to acknowledge notification will not constitute an extension for pre-registration. Beyond this time, at convention registration will be required.
  • Panelist must be in good standing with Setsucon (see below).
  • Panelist are identified via name and email address, if either have changed, please contact
  • To confirm if you qualify, contact

Good Standing Requirements

  1. Panelist has put on all accepted panels.
  2. Any cancelled panels were done so in advance (and/or alternative provided) within a reasonable amount of time prior to the convention.
  3. No issues with prior panels at convention (i.e.: forced cancellation for content or language).
  4. No issues with panelist at convention (failure to adhere to convention policies) including outside of panels.

Examples provided here do not cover all situations.

Panelist Registration Reimbursement

Setsucon will provide registration reimbursement as a thank you for providing your services as a panelist. Reimbursement is contingent on the following conditions:

  1. All panelists must adhere to the convention policies.
  2. Content must be kept to a PG-13 level (the only exception is 18+ panels which have been permitted by Setsucon).
  3. 18+ panels cannot have any live action pornographic images or videos. Hentai, cursing, and violence are allowed for the 18+ panels as long as it’s within reason.

Reimbursement only applies to the person/people who conduct the panel. There is a maximum of two panelists per panel who will be reimbursed. The maximum reimbursement for a single person will not exceed your pre-registration cost and will be mailed in the form of a check or as a refund via Eventbrite.


If you have any further questions, please contact the Panels Coordinator.

Panels Application

Please complete the below application to the best of your ability and as complete as possible. This application, and the contents held within, shall be used by our Panels Coordinator to select the panels for Setsucon. Please ensure that you read all policies and information ahead of applying, as submitting an application binds you to these policies, if accepted.

Please submit a separate application for each panel you are interested in submitting.

Do note – this is not a first-come-first-accepted system. We will review all applications equally and fairly once applications have closed and will select from the list of applications for the schedule. Please try to be as clear as possible with your application and what your panel entails to allow for the easiest review of your submission.

The Panels Application for Setsucon 2024 Has Closed.