VOLUNTEER

Join Our Team & Help Make the Con Great

Our Volunteers help make the convention as amazing as it can be!
We can't do it without your help - volunteer today with amazing perks too!
Volunteer Registration is Now Available
Complete the Form at the Bottom of the Page to Apply

Volunteering Information

Being a volunteer is a super fun and rewarding experience! Volunteers can expect to perform positions such as helping with specific events or rooms (i.e. game rooms, viewings), line control, registration, roaming, badge check, and more. By working in these various roles, you will have the chance to see what it is like working for a convention, to meet new people, and to gain new experiences. Our volunteer program, called the Penguin Program, is a rewarding experience for all – giving a great glimpse into convention running while working together to accomplish something special.

 

Please read the below information regarding what it means to be a Setsucon volunteer and the perks available for volunteer. Any questions, feel free to reach out to our Human Resources Director with any questions.

Penguin Volunteer Requirements

All volunteers must meet the following requirements in order to be eligible to volunteer. Failure to meet these requirements will lead to rejection of volunteer application.

  • You must be at least 18 years of age to volunteer.
  • You must pre-register for a Weekend Badge.
  • You must complete the volunteer form below.
  • You must volunteer for a minimum of 10 hours across the convention weekend in order to be eligible for perks.
  • You must paid your pre-registration fee prior to volunteering during the weekend.
  • You must attend a short (30-45 minutes) mandatory training session on Friday, January 14th, 2023 (afternoon/evening).

Penguin Volunteer Perks

After completion of the minimum 10 volunteer hours at the convention, the following perks are available:

  • Reimbursement of a pre-registered weekend badge* OR reserved room hotel spot.
  • Volunteer Staff T-Shirt
  • Small Setsucon Branded Gift
  • Setsucon Branded Water Bottle

*NOTE: Volunteers that choose reimbursement of a weekend badge will receive their reimbursement no later than five (5) days after the convention ends as a refund on the card used at checkout. Due to Eventbrite limitations, this will not include reimbursement for any taxes or fees, just the base ticket amount.

Volunteer Application

Please complete the below application to the best of your ability and as complete as possible. This application, and the contents held within, shall be used by our Human Resources Department to select the volunteers for Setsucon. Please ensure that you read all policies and information ahead of applying, as submitting an application binds you to these policies, if accepted.

 

Do note – this is not a first-come-first-accepted system. We will review all applications equally and will select from the list of applications. Please try to be as clear as possible with your application to allow for the easiest review of your submission.